Job Advertisement: Finance Specialist – Hargeisa, Somaliland

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Finance Specialist

Employment Category:  Grade 3 Step 1

Reporting to: Head of Finance

Direct reports: None.

Unit/department: Operations/Finance

Location: Hargeisa (including frequency of travel for DRC operational locations)

Authorization level: No approval. Only review as per IDRA authority.

Advert No DRC2018/040

ABOUT US

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization which has been operating in Somalia since 1997. DRC has mainly focused on Somalis who are displaced by conflict and natural disaster. DRC programs include Protection, Food security & Livelihoods, Shelter/NFI and Water & Sanitation, The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict and natural disaster. Programmes include Protection, Food security & Livelihoods, Shelter/NFI and Water and Sanitation.

ABOUT THE JOB

Under the supervision of the Head of Finance (HoF), Finance Specialist supports to review the emergency projects, support HoF in budget/budget revisions, forecast/monitoring and other duties as per the job description.

Responsibilities:

Accounting / Finance

  • Review current and completed projects and ensure the correctness of coding of expenses and request for rebooking for wrong posting.
  • Review X’s and follow up with Area office Finance staff to ensure advances are cleared within approved time frame.
  • Support HoF to monitor actual spending and advice AOM/AOC/Program team to avoid overspend and plan on underspending.
  • Work closely with HoF/FC/Area Finance Coordinators to ensure proper budget forecast is done and follow up for all ongoing emergency and other short term projects. (For project that will be implemented in 2018)
  • Review all re-bookings before the entries are posted to avoid double re-bookings.
  • Conduct documentation verification based on DRC/Donor procedures to ensure all required documentation are in files.

Budgeting and Reporting

  • Support to Develop annual budgets for DDG/DRC Somalia offices (Master budget) and ensure all data are accurate.
  • Review donor budgets from area operation offices & support AOM/AOC and Finance staff on same.
  • Prepare budget forecasting for all project with assistance from Country Finance Specialists and monitor same on monthly/quarterly basis and advise Technical Managers/Head of Programs on variations.

Others

  • In coordination with Grants and Compliance department follow up on audit/compliance, implementation of recommendations raised through internal  & external audits, compliance audits etc.,    
  • Conduct compliance audits based on donor/DRC guidelines.
  • Minimize financial risks by ensuring that DRC/DDG financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
  • Check on the completeness, accuracy and validity of information regarding payment documents during field visits & during review of scanned vouchers.
  • Technical support to Program/Technical Managers.
  • Support Head of Finance/Finance Manager in any other Finance work including for DRC ERP implementation, as and when requested/required.
Experience and technical competencies:

Essential:

  • At least three-four year’s work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
  • Hands-on experience/skills in MS Excel (experience in working with formulas).
  • Experience in preparation of Donor reporting for Danida/SIDA/USAID/EU/UN donors will be an advantage.
  • Knowledge of donor guidelines for ECHO/EU/SHF/USAID and UN donors.

Preferable:

  • Experience in audit/compliance reviews.
In this position, you are expected to demonstrate each of DRC’ five core competencies: 

  • Striving for excellence: you focus on reaching results while ensuring an efficient process
  • Collaborating: you involve relevant parties and encourage feedback.
  • Taking the lead: you take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: you act in line with our vision and values
Education:

  • University degree in Finance/Accounting/Commerce/Business Administration or four-five years DRC/DDG experience in Finance/Accounting work combined with Diploma/Technical certificate in Finance/Accounting. 
Languages:

  • Fluency in written and spoken English. Fluency in local spoken languages.
Key stakeholders:

Internal

  • Finance staff
  • Program staff
  • Human Resources
  • Procurement and Logistics
  • Head of Program/Technical Managers

External

  • Implementing Partners
  • Regional Office as requested by HoF
  • Any other Relevant stakeholders
TERMS AND CONDITIONS

  • Availability: June, 2018
  • Other terms of employment will be in accordance with DRC terms for National staff,
  • This position is open to Nationals ONLY.
APPLICATION PROCESS:

Interested & qualified candidates who meet the required qualifications and experience are invited to submit their updated CV and a 1-page Cover letter clearly stating their motivation and why they are suited for the post to drcjobs@drcsomalia.org  with the subject heading “FINANCE SPECIALIST” not later than 11th June 2018.

Only shortlisted candidates will be contacted for the written test & oral interview.

(DRC is an Equal Opportunity Employer)

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